Magento Support: Managing Stock

Inventory (Short Form) - How to manage stock in Magento

We often receive the question on “How to manage stock in Magento?” Each product in your catalog has both a short and long version of the Inventory options, depending on whether you need to manage inventory for the product. The long form appears only when Manage Stock is set to “Yes.” The initial values reflect the default Product Stock Option configuration. We will discuss how to manage stock in Magento.

How to manage stock in Magento

Here’s how to manage stock in Magento:

To complete the inventory settings perform the following steps:

  1. In the Product Information panel, select Inventory. To complete the required settings, do the following:
    a. Clear the checkbox below the Manage Stock field. Then, set Manage Stock to “Yes.”
    b. In the Qty field, type the number of units you currently have in stock.
    c. Set Stock Availability to “In Stock.”
  2. Complete the remaining settings as needed, as described in the following field descriptions.
  3. When complete, click the Save button.

How to manage stock in Magento

Inventory (Long Form)


Field Descriptions

Field: Manage Stock

Scope: Global

Determines if you use full inventory control to manage the items in your catalog. Options include:

YesActivates full inventory control to keep track of the number of items currently in stock. (To change the setting, clear the Use Config Settings checkbox and select “Yes.”)

NoDoes not keep track of the number of items currently in stock. (This is the default setting.)

Field: Qty

Scope: Global

(Required) The quantity of the item in stock.

Field: Qty For Item’s Status to become Out of Stock

Scope: Global

Determines the stock level at which a product is considered to be out of stock.

Field: Minimum Qty Allowed in Shopping Cart

Scope: Global

Determines the minimum amount of this item that is available for purchase. By default, the minimum quantity is 1.

Field: Maximum Qty Allowed in Shopping Cart

Scope: Global

Determines the maximum number of this item that one can be purchase in a single order. By default, the maximum quantity is 10,000.

Field: Qty Uses Decimals

Scope: Global

Determines if customers can use a decimal value rather than a whole number when entering the quantity ordered. Options include:

YesPermits values to be entered as decimals, rather than whole numbers, which is suitable for products sold by weight, volume or length.

NoQuantity values must be entered as whole numbers.

Field: Can be divided into Multiple Boxes for Shipping

Scope: Global

Determines if parts of the product can shipped separately. Options include: Yes / No

Field: Backorders

Scope: Global

Determines how your store manages backorders. A backorder does not change the processing status of the order. Funds are still authorized or captured immediately when the order is placed, regardless of whether the product is in stock. When the product becomes available, it will be shipped. Options include:

No BackordersDoes not accept backorders when product is out of stock

Allow Qty Below 0Accepts backorders when the quantity falls below zero.

Allow Qty Below 0 and Notify CustomerAccepts backorders when the quantity falls below zero, but notifies customers that orders can still be placed.

Field: Notify for Quantity Below

Scope: Global

Determines the stock level at which notification is sent that the inventory has fallen below the threshold.

Field: Enable Qty Increments

Scope: Global

Determines if one can sell a product in quantity increments. Options include: Yes / No

Field: Qty Increments

Scope: Global

Establishes the number of products that make up a quantity increment.

Field: Stock Availability

Scope: Global

Determines the current availability of the product. Options include:

In StockMakes the product available for purchase.

Out of StockUnless Backorders are activated, prevents the product from being available for purchase and removes the listing from the catalog.

Topics in the Products section include the following:

If you have any questions about using or upgrading to Magento, or even converting to responsive design for your existing website, do not hesitate to contact us.